Recording Fees

Our office accepts either cash, checks, credit/debit cards (payment by card subject to service fee) and money orders.  Checks and money orders are payable to:  Polk County Clerk.

Fees for recording documents:

All Documents are $91.00 for first page and $5.00 per page thereafter, except for:

  • Liens and Satisfaction of Liens: $76.00 for first page and $5.00 per page thereafter
  • Completion Notices $76.00 for first page and $5.00 per page thereafter
  • Judgments, Lien Record Abstracts and Release of Lien Record Abstracts: $16.00 for first page and $5.00 per page thereafter
  • Satisfaction of Judgments:  $5.00 per page
  • Vacations:  $111.00 for first page and $5.00 per page thereafter
  • Federal Tax Liens and Release of Federal Tax Liens:  $5.00 per page
  • Military Discharge:  Free ​

Multiple Titles:

A document containing two or more titles on the same document will be charged an additional $5.00 per title.  An example of this type of document would be a Deed of Reconveyance and Substitution of Trustee ($96.00 for first page with extra title and $5.00 per page thereafter) or an Affidavit of Mailing, Proof of Service, Trustee Notice of Sale, and Affidavit of Publication ($106.00 for first page with extra titles and $5.00 per page thereafter).  Please see ORS 205.236 for more information.

Multiple References:

A document making reference to more than one assignment, release, or satisfaction will be assessed $5.00 for each additional assignment, release, or satisfaction noted within document.

Non-standard Fee:

A $20 non-conforming fee will be charged in addition to recording fees if the document does not meet first-page statutory requirements.  Please refer to first page requirements (http://www.co.polk.or.us/clerk/recording/recording).  Please see ORS 205.327 for more information.

Requesting Certified Copies

If local, you may request certified copies over the counter.  Certified Copies may also be requested through the mail.  Please include the recording number and the name and address to mail the certified copy/copies back to along with a check.   The check needs to be made out to the Polk County Clerk.  The fees for a certified copy are as follows: $.25 per page, $3.75 search fee, and $3.75 to certify.  Therefore, a 4 page doc would be $1.00 for the pages, $3.75 search fee, and $3.75 to certify for a total of:  $8.50.

Please send the certified copy request to:

Polk County Courthouse

Attn:  County Clerk

850 Main St.

Dallas, OR 97338